Category Archives: Write to company

Letters for Outstanding Payment Settlement

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With due respect, it is stated that being a Chief Executive Officer of the HNS Real Estate Consultancy, I needed to communicate the financial settlements with you that were pending since the month of June this year. As you are well aware of the methods and requirements of our company, we face a constant need to refurbish our office branches that are spread across the state.

As a regular customer of your company, we always end up with successful deals when HNS Consultancy needs to renew the interiors like floorings, wall paints, curtains, etc.

However, due to the recent times of Covid-19, like many other companies, HNS Consultancy has also faced a lot of setbacks and went bankrupt in recent months.

The company has gone through a severe loss and the company was just about to close if the board of directors had not arranged a huge loan from the Allied Irish Bank. Steadily, the company is back to normal in the last month since the wave of Covid-19 has been slowed down to any extent.

The clients feel free to come to us and get their personalized property plans and investment ideas for real estate. The accounts have been opened again and the accounts manager just told me about the huge amount of unsettled outstanding payments of as much as 5000 UK Pound Sterling.

Hence, now that the company has started doing financially well, the directors have ordered me to clear the unsettled outstanding payments that we did not pay yet.

I will send my personal assistant with the head office branch general manager with the transaction instructions to your account. It will be cleared as soon as tomorrow. I thank you for being patient with us regarding the delayed payment procedure. I look forward to more successful deals between the companies.

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It is stated with due regard and respect, that I am a general manager of Honda Automobiles, the UK since 2006. This letter has been written to you in order to settle the outstanding payment that had been due from your side for the past 4 months.

Since the hotel’s owner, Mr. Gordon Rose signed the official services contract with Honda Automobiles service station, it has been a matter of pleasure and pride for us to serve one of the most popular and luxurious riverside hotels in the UK. Our services were always provided on time for the hotel’s VIP escort system and protocol management.

Having said all this, it has also been taken into account that despite being one of the most prestigious hotels in the UK, the past 4 months’ bill has not been cleared yet for the staff cars and escorting mobiles for the welcome of your VIP guests from around the kingdom and world.

There were sent 6 Black Honda City cars with various issues with their engines to our service station for repair and overall service on 10th July this year.

The cars were fixed within a short time span of 2 days as the workers prioritized this work for the sake of heavy contract and to avoid the hotel management being disappointed. Even then, the payment of the services was not cleared till now.

Hence, I kindly request you to get the bill cleared by the end of this month, otherwise, the owner of the Honda Automobiles has ordered to terminate the contract for future dealings with Tulip Riverside Hotel.

However, I sincerely hope that such a situation is not reached anyway. Looking forward to the payment clearance procedures and future years of professional dealings.

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Greeting Letter to Business Partner

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What is a greeting letter to a business partner?

It is a type of formal letter that people write to their business associates when they show their willingness to work with them. There is a lot of trust needed when two people or businesses decide to work with each other. Although the business can be run even without sending greetings, it is considered a kind and friendly gesture to say hello to your partner and makes them feel that you are glad that they are your partner.

Whenever we start a new relationship with someone in the business world, it is our responsibility to represent ourselves in such a way that we sound professional and practical. The letter to send greetings is the best way to cultivate the best and strong professional relationship with your associate. Through this letter, you also find an opportunity to communicate necessary conditions or instructions to the recipient that are important for him to know after being a part of the partnership. 

How to write a welcome letter that stands out?

In the professional world, it is of great importance that you communicate with your partners. Owing to this, letters and emails written for any purpose are preferably written with extreme care and attention. Let us see a step by step guide to writing a welcome letter to greet our partner:

Add the header

No letter is complete without the header. However, some people believe that if they are writing on letterhead, they don’t need a header. It is a misconception and the header must be included at the beginning of the letter. The header includes the recipient’s as well as the sender’s details.

Welcome the partner:

When you start the body of the letter after writing the header, start it with the welcome statement. Your welcome should be warm and enthusiastic enough to make the recipient believe that you are happy being a part of the business partnership. For being more precise, mention the name of the company being welcomed and your company of which they have become a partner. 

Use professional closing:

It is very important to take note of how you choose to close this letter. Some people add some instructions to follow; some people ask the recipient to show up in the meeting while some simply show gratitude and close the letter. No matter how you end this letter, make sure that the reader is conveyed a positive message and impression of you and your business when he finishes reading and keeps it aside. 

A sample greeting letter written to a business associate has been given below that you can read and follow:

Sample letter: 

Subject: Accept greetings

Dear Mr. Johnson,

We are so happy and satisfied to welcome you to our company as our new business partner. We are blown away by your smartness and the insight that put into your business to achieve fruitful results. We believe that your experience will help our company succeed in the future and therefore, we have chosen you to be our respectable associate. 

We would like to welcome you and your entire team of experts on behalf of the entire company.

We are very anxious to meet with you and discuss all the matters with you on 20th December 20XX. Please let us know about your availability. 

You are requested to contact the manager of the company who will brief you about the rules and procedures being followed in our organization. Also, please bring your original id card along with other documents on the first day. 

We hope that you will be glad to meet our team. Please don’t hesitate to share your innovative ideas with us. 

We welcome you once again to our organization and we are hopeful that our partnership will go a long way. In addition to it, your contribution to leading our company to a path to success will always be appreciated. 

If you have a query, feel free to contact us at (mention your phone number). 

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Application for Closing Bank Account due to Health

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Banks and financial institutes follow a proper way to open and close bank accounts. They have to manage accounts of thousands of people and therefore, they cannot close an account by just receiving a verbal request from the customer. They need the customer to write the application which is a formal letter in which a request is made from the customer to close the bank account. The bank keeps this application in its record because it might need it later.

This is a formal request made by the account holder in which he respectfully asks the management of the bank to close the account. The customer also mentions the reason for his deteriorating health that does not allow him to visit the bank and operate his account. Sometimes, the bank wants to know the reason so that the account can be closed through the proper channel considering that reason.

The steps given below can be helpful for you if you are struggling writing the application:

Formally ask for account closure:

Applications are briefer and to the point than letters. You are required to be as formal as you can. So, when you request to close the request, use a formal tone and choice of words to draft the application.

When you apply for account closure, mention clearly that you don’t have any issues and you are willing to take this action.

Specify that your health is the reason:

After you have applied for the account closure, don’t assume that the bank is not interested in knowing why you want to take this action. The banks are very much interested in knowing because they don’t want to lose their customer. Therefore, state the reason formally. Since this is an application, you don’t need to give details of your health or treatment. The application should never be too long.

Give all the details of the bank account to be closed:

You will have to mention your account details so that the bank can spot your account and close it. The better approach is to use bullet points to mention details. Make sure that you don’t forget to mention any important detail that the bank might need for closing the account.

Ask the bank to pay you the money left in that account:

If you have some money in that account, request the bank to deposit that into another account of yours that you are actively using currently, and then close the letter appropriately.

Below is given a sample application that will help you draft your application of yours.

Sample application:

You are requested to close my bank account (mention account number) in (mention the branch number). I am writing this request because I am not in a position to operate my account due to my health. I often have to travel to another city for medical check-ups. Therefore, I have decided to move from here permanently.  With reference to my account in your branch, I am willing to close my account because I don’t need it anymore.

Following are my bank account details:

  1. Name
  2. Account number
  3. Name of the bank
  4. Branch code
  5. Debit card number and type

I am returning my check and debit card with this letter. I would like to request to make arrangements for closing my account. In addition to it, please pay me the money that I deposited in my account to the account details of which are given below:

  1. Name of the account holder
  2. Branch code
  3. Name of the bank
  4. Account number

If you need to know anything else with regard to this request, you can write back to me or call me at 424-235524 and feel free to contact me.

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Auto Loan Settlement Letter

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Debt settlement is a process in which the different loan granting agencies settle on a percentage of the loan instead of the full amount. The loan settlement takes when it becomes crystal clear to the creditor that he will not be able to receive the full amount he owes because the borrower is not in the position to pay back the full amount and he can only pay the partial amount.

The creditor can think of getting the partial amount since getting something is better than nothing. This type of settlement also applies to auto loans.

It is a letter in which the creditor communicates his willingness for settlement.  There is a rule in different states that allow people to settle even for auto-related debt. Make sure that when you write this letter, you are clear and concise. In some cases, the debtor also writes this letter to let the reader know what he can pay and how he wants to settle.

Some basic steps that can be taken to write a professional letter are:

Start with giving the background information:

When you start this letter, let the creditor know that you have been going through an intense financial crisis and this was the reason, you have not paid the auto loan for a long time. Make it clear to the reader that you have some financial setbacks that have held you back from paying the loan.

Mention your current financial situation:

Tell the reader what your account balance is. Also, specify how much you are supposed to be paying. You need to explain this in such a way that it gets clear to the debtor that you are not going to pay the auto loan and therefore you need to settle down.

Write what you can pay:

Also, tell the reader how much you can easily pay and when.  If you have mentioned the clear amount, make sure that you don’t forget to tell whether it includes taxes amount and late payment fee so that the reader can know if you are going to pay them separately or not. 

End the letter:

As you are moving forward towards the end of the letter, here is the time to ask the reader to contact you if he agrees with your settlement plan. Provide your contact details and specify that you will be thankful to him for being generous.

The sample letter given below will help you write a settlement letter to the creditor to let him know that you cannot pay the full amount but the partial amount.

Sample letter:

My account has been placed with your company which is related to auto financing. Due to some financial crisis, I was going through, I was unable to pay the debt. Therefore, I was out of touch with your company. I now want to settle this debt with your company.

The account number of the account associated with this vehicle loan is [X]. The total balance on this account is 3000$. This time, I am really eager to settle down with you so that I can get rid of this debt.

Since I am not in the position to settle for the full amount, I am ready to offer an amount of 1000$ for settlement on this loan. This amount is 60% of the total amount that I was supposed to pay. In addition, I have added the interest and late fees to it also.

I am ready to pay this amount as soon as possible through my credit card. If you are ready to accept this offer, I would proceed with the complete procedure to get rid of the debt. Please contact me on my office phone number if you are ready to accept the offer.

I am looking forward to your response with the willingness to settle down with me on this matter as soon as possible. I shall be highly obliged for your quick response.

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