Monthly Archives: July 2022

Apology Letter for Late Submission of Assignment

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Apology letters are written in a variety of situations. Their purpose is to ask for forgiveness for a mistake or error you may have committed deliberately or otherwise. It is always a good idea to apologize for realizing your mistake. The best apology is one that is timely and sincere so never delay writing an apology letter unnecessarily.

Also, be genuine in expressing your feelings. It does not have to be a long letter instead just tell why you are apologizing and why the incident happened. It is a good idea to follow up with what you have learned from this mistake. Reassure the recipient that you will not repeat this mistake and they will not have any complaints from you in the future.

When students are assigned a task, they are usually given a deadline to submit it. Some professors do not even accept an assignment if it is not submitted on time. Others deduct marks for a late submission.

If such a situation arises, the student should write the professor an apology letter and try to give a reason for being late. They should begin by apologizing and then explain the circumstances that led to being late. They should end the letter by assuring the professor that this would not happen again.

A similar situation may arise in a workplace when an employee gets late in submitting an assignment given to them. They should also explain why they got late and ask for their boss’s forgiveness. The tone of the letter should be polite and apologetic. The letter should be checked for grammatical and spelling errors, and it should be edited thoroughly before sending.

Letter Formats & Templates

I want to offer my sincere apologies for not being able to submit my assignment on time. At the beginning of this term, I caught covid which caused an unnecessary but inevitable delay in my studies. Ever since I have gotten well, I have been trying to catch up as best as I can. Sir as you know that our midterms are approaching, and I still have a lot of coursework to go through and a lot of notes to complete. I got so caught up in all this that I lagged in my assignment submission.

I know that this is no excuse for being late and I am also aware of the strict policy of non-acceptance of late assignments, but I would still request you for a sympathetic review of my case. As it is not out of slackness or negligence that I have lagged but due to my ill health.

You have been teaching us for the last two years. You know that I am a very hardworking student and I never neglect my studies. The unfortunate delay my disease caused has really stressed me and I am trying very hard to catch up. Post-covid weakness and fatigue are not making my task easy but I am determined to not let them take a toll on my grades.

Please overlook my mistake and forgive me for the late submission. I would be truly grateful if you could accept my assignment. Sir, I assure you that in the future I would always be regular in submitting my work.

I want to offer my sincerest apologies for not being able to submit the (name) building proposal analysis in time. I know that it is a time-sensitive assignment, and my late submission has caused a delay in the process that would be hard to catch up. I am sorry because I realize that this would cause inconvenience to my colleagues as well who would get less time to work on the file due to the client’s deadline being so near.

In all honesty, it was not due to my slackness or carelessness that the submission got late. It was due to circumstances beyond my control. My mother is a heart patient. Since my father passed away last year, I am her sole caretaker.

Last week she went into cardiac arrest. We rushed to the hospital where her life was saved but she is still very weak and totally dependent on me for day-to-day tasks. It is in this background that I was working on the proposal.

Although I tried my best not to let this personal problem cause a lag in my work the stress and the demands of caring for an invalid parent caught up with me and I ended up being late.

I hope that you would find it in your heart to overlook my mistake this time as I have always been very punctual in submitting my work. Currently, I am going through a very difficult time on a personal level and that ended up affecting my work, of which I am not proud.

However, knowing your kind nature and the fact that you have always praised me for my hard work and dedication, I hope that you would forgive me and not let this Incident affect your kind patronage.

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Letter of Intent to Run for HOA Board

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Homeowners living in the same locality in urban settings often join to form homeowner’s associations. These associations not only look after the rights of the homeowners but also ensure that any complaints from them are listened to and addressed immediately.

Every homeowner’s association has a board of directors that governs the running of its operations and ensures that all the rules of community living outlined in the policy documents are followed. The board usually consists of 3 to 5 members. These are the Head of HoA, the secretary of the homeowner’s association, and finally the treasurer. These members are elected by the homeowners through an election. The exact procedure for these elections is written in the policy of the HOA board.

When someone intends to run for an HOA board, they usually write a letter of intent addressed to the Head of the board but also aimed at everyone in the community so that they know what the options for the HOA board are. The person writing the letter can run for one of the three or five positions available on the board of directors. In this letter of intent, they would give a brief introduction.

They will mention how long they have been living in this society. They can also mention the problems or issues they see in the community which need to be addressed and which made them feel the need to run for a post on the HOA board.

They would clearly mention what post they intend to run for. They would also try to explain why they feel that they are eligible for running for this post and what difference they can make in this position.

I (name) am a member of this community for the last 10 years. I have been living at (address) since (year). In all this time I have seen the effective role that the homeowner’s association board has played in the community.

A lot of problems or issues faced by the homeowners have been resolved amicably and to the satisfaction of all parties by the board. However, recently I have seen a spate of issues that we are facing as a community and despite frequent complaints, they have not been resolved.

I intend to run for the post of secretary of HoA. I feel that I can offer a lot in this position as I am a part of the community being aware of the problems we are facing, and I have some ideas which I am sure would go a long way in resolving these issues.

One such issue is littering. Our parks used to be our pride and we were known in the city for the beautiful recreational parks and jogging tracks our community offered but now the condition of our parks and recreational spaces has started deteriorating due to littering and non-maintenance.

Similarly, another issue is wrong parking. It is becoming increasingly common that visitors to the park or people who come for jogging park their cars improperly and block the entrance to houses causing inconvenience to the homeowners. Quite a few incidents have taken place where things have escalated, and an argument turned into a fight.

I intend to address these issues by imposing heavy fines for littering, organizing cleanliness drives, and having community watch. Posting guards who would ensure that the parking is done on proper parking spots only would resolve the parking issue.

Also, wherever proper parking space is not available, I intend to create some parking so that people have a proper place to park their vehicles while they jog or their kids enjoy the park. I have many other plans for the improvement of the community, and I am sure that I can bring a lot of positive change if given the chance.

I have been a resident of this community for the last (number) years. I have seen this community grow and flourish in these years. Our community, once known for its safe and secure environment has now become the target of frequent robberies.

A couple of these even turned violent and the homeowners got injured. The conditions have worsened to the point that despite paying the housing society a monthly maintenance allowance which includes charges for security, people are forced to keep private guards and install electrical wire fences. People feel that it is not fair as already a hefty sum is being paid for security.

I have been working as a security consultant in a multinational company for the last (number) of years and with my experience and expertise, I feel that I can contribute much to improving this situation.

It is due to this reason that I intend to run for the head of the HoA board in the coming elections. I feel that this is the most pressing issue at hand which needs to be addressed as soon as possible and in the strictest possible manner.

I intend to improve the community’s existing security force to the point that there is no need for private guards. Security patrols on bikes and the installation of CCTV cameras at all crossroads are some of the things I plan to do. I am sure that I will be given the chance to run for this post.

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Excuse Letter of Absence due to Family Together

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An excuse letter is a letter of explanation in which a student or an employee explains the reason for their absence from work to the employer or the teacher. Since it is written to authority the tone is polite and respectful. Explain why you were absent and assure your employer that you will be regular from now onwards.

It is very important for students to be regular because if they come irregularly, they will miss studies and fall behind other students. Irregular students are not considered reliable, and they are not given any appointments like prefect or monitor, etc. In schools, frequent absentees are discouraged, and the students may even be fined for being absent without leave.

If a student misses school, they are usually required to take a leave beforehand. If they do not apply for a leave beforehand, they are required to write an excuse letter explaining their absence. This letter is addressed to the principal and its purpose is to ask forgiveness and assure the school authorities that you understand the importance of being regular and you were not absent unnecessarily.

As in all formal letters, thorough editing is compulsory to ensure that the letters do not have any spelling or grammatical mistakes. Also adding unnecessary information just lengthens the letter and makes it less impactful. At the same time, you should not miss out on any important information.

I (name) am a student in grade nine. I was absent on (date) and missed my Mathematics mid-term exam which was held on that date. I am extremely sorry for this, but I had a genuine reason for this which I want to share with you.

On the previous day at 9 pm, my grandfather had a heart attack and had to be taken to the hospital. Both my parents were in the hospital with him all night. In the morning my aunts and uncles started arriving and soon the entire family was present at our place.

In all this stress, my exam completely slipped my mind, and we were all just worried about my grandpa. After 24 hours, when he was out of danger my mother came home and told me to start preparing for the next day’s exam. Hence, I was able to come and take my paper the next day.

Please forgive me for missing the paper and retaking my exam. As you can see that the reason for my absence is not carelessness or slackness on my part. I have worked hard preparing for my exams and missing out on this paper would lower my percentage significantly. Please look at my case sympathetically and overlook my absence this one time.

I am a student in grade five and I was absent from school on (date). I am sorry for being absent without taking a leave first. The reason for my absence was that my aunt was coming from the UK and my uncle was visiting France.

My maternal uncles and aunts who live in different cities decided to come for a grand reunion as it is very rare that all their siblings are in the same country at the same time. It was a very happy occasion for our family, and they decided to celebrate it by going to a resort together. I could not stay back alone or miss out on all the festivities even if I wanted to.

Please forgive me for being absent. I assure you that I will not miss school again without taking a leave first. My teachers can attest that I have always been a very regular student and I work very hard on my studies.

Please spare me for this one time. I will complete all the work I have missed and submit any pending assignments as soon as possible. Please overlook my absence this time.

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Authorization Letter for Salary Deduction

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An authorization letter is a letter written to give someone the authority to perform some tasks. For example, an authorization may be given to someone to collect important documents on someone else’s behalf. A person may authorize someone to receive payment on their behalf. When people move goods across the city, need to give the driver the authorization letter to move the goods.

It is a formal letter returned by someone in authority hence the tone is formal and serious. The letter should include all relevant details like the name of the person who is being authorized and the task for which the authorization is granted. If the authorization is for some time only, then the period should also be mentioned clearly.

Sometimes an employee makes a mistake for which they are given a penalty like a deduction in salary. This may happen when an employee damages office property due to negligence. Sometimes disciplinary faults like late arrival, not being regular, etc also result in salary deduction.

Many organizations have Standard Operating Procedures (SOPs) to deal with such situations. The employees are informed in advance about the consequences of their negligence and incompetence. When such a situation arises, the department head writes a letter to the finance department, authorizing the deduction of the salary of the employee.

All the important details like the exact amount to be deducted, the period for which the amount is to be deducted from the salary like one month, two months etcetera should be clearly mentioned in the letter.

I (name), (designation) from (department name) am writing this letter to authorize you to deduct (amount) from Mr. (name)’s salary for this month. Mr. (name) who is serving as (designation) in our department has been coming in late to the office and despite multiple warnings, no change has been observed in his timings.

As you know that we have initiated a new policy to counter these late arrivals. Any employee coming in late for 3 days, would have one day’s salary deducted at the end of the month. Since Mr. (name) was absent for (number) days hence his salary deduction would be of (amount).

Please remember that this is only a one-time cut. The purpose of this new policy is not to burden the employees but to make them realize the importance of punctuality and to improve office discipline which has been deteriorating increasingly over the last few months. This decision was taken in the last monthly meeting of the Department Heads held on (date).

All the employees were notified about the policy through a letter issued by the HR department. This policy has initially been implemented for the next six months, after seeing its results it will be revised or revoked as they need maybe. In case of any queries, please contact me on my (phone number) or email me at my (email address).

I (name), (designation) from (department name) am writing this letter to authorize you to deduct (amount) from Mr. (name)’s salary for this month. Mr. (name) is serving as (designation) in (department).

This deduction is being done because of his actions on (date), where due to his Incompetence the motherboard of the printer was fried, and the entire printing network went offline.

His negligence and incompetence caused not just monetary loss to the company, but a lot of backlogs collected from which all departments suffered because the printers were out, and every department had to face undue delay in work.

I have taken this decision as his department head because we do not have any place in this office for such a careless attitude. This decision is aimed to remind everyone to be extra vigilant when they are working in the office and if they do not know about the working of any electronic equipment or device, they should report to their immediate senior or the IT department instead of messing with it.

The inconvenience and undue stress, everyone had to face due to his incompetence had to be penalized to send out the message that this behavior will not be tolerated or condoned. If any further clarification is required, please call me at (phone number) or email me at (email address).

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Excuse Letter for Being Absent from Work due to Wedding

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Regularity is one of the most prized qualities in an employee. When an employee is regular, he is considered reliable and responsible which is a prerequisite for important positions and responsibilities.

When an employee is absent from work without taking a leave first, it disturbs their team and slows them down. It affects the office environment negatively and it is considered very unprofessional. Therefore, if someone is absent from work due to a genuine reason, they are advised to write an excuse letter for their absence.

In this letter, they should explain the reason for the absence and any other relevant facts that might support their case and convince their employer that they were absent due to a genuine cause. If they have any evidence to support their claims, they should attach that with this letter.

This letter should not be delayed unnecessarily and should be written as soon as you come back to the office. The letter should be kept short and precise. It should be edited for any grammatical or spelling mistakes as these would make the letter look unprofessional.

I want to apologize for being absent from the office on (date). The reason for my absence was my nephew’s wedding which was held in (city name). It was the first wedding of our family and all of us were very excited as it was also a sort of family reunion all our family living across the country and some siblings who live abroad; everyone was coming for the event.

I had planned to attend the wedding over the weekend and come back by Monday so that I do not miss work. Little did I know that due to the arrest of a political leader, protests would break out and all the roads would be blocked on Sunday evening, and I would be trapped in (city name).

Trust me that I had not planned to take the day off but due to this sudden development intercity roads were blocked, and I had no choice but to miss office on Monday. I realize that my absence must have slowed down the pace of my team and caused them unnecessary inconvenience and stress.

I am extremely sorry for being absent but trust me it was not due to my carelessness or slackness as you too must have seen the sudden worsening of the situation in the news on Sunday.

I hope that you would give my situation your kind consideration and overlook my absence.

I want to apologize for being absent from work on (date). As you know that I am a single parent and I have to fulfill all the responsibilities for my children alone. My daughter is getting married on (date) and I have been extremely busy with the wedding preparations.

Over the last few months, it was extremely hard for me to manage office work and wedding preparations side by side, but I still never took a day off without taking leave first.

On (date), I had to visit the wedding hall to look at the final arrangements as the wedding was to be held there on the very next day and make any changes in the plan if required.

I was assured that I would be done with all the arrangements by 11 am and I had requested my team leader to allow me to come in late to work to which he graciously agreed but once I reached the wedding hall, I could not wrap up the work on time and got so late that I had to miss the office.

To start with, the manager was not present at the time that we had decided then when he finally arrived, all the arrangements were messed up. The menu we had requested had been changed, and the flower arrangement we had decided upon was not available. In short, it was a disaster. Once I sat down to resolve everything, I completely lost track of time and ended up being so late for work that by the time I got free, office time was almost over.

I want to request you to overlook my mistake and forgive me for being absent as making all the arrangements alone is not easy for me and I am going through a very rough phase. Please forgive me and accept my apology.

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Excuse Letter for Being Late to School for Late Wakeup

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Excuse letters are written when a situation arises in which you have to explain your conduct or some incident that might have happened. These are usually written to someone in authority like your superior at work or in the case of students, to the teacher or principal. Since the excuse letters are written to people in authority, the tone of these letters should be formal yet polite. The employee giving the explanation should mention all the relevant details and apologize for their mistake.

Coming late to work or to school/college is a very bad habit. It is discouraged everywhere as it shows disorganization and slackness. These habits if not checked in time lead to failure in life and even the brightest person can not go far in life if they have this habit.

Punctuality is the most important trait of a successful person. Doubt being punctual you cannot be organized or trustworthy audience trustworthy. Students who are punctual always get better grades and are more respected by teachers and their fellow students alike.

If a student gets late occasionally, they usually write an explanation letter to the teacher or the principal explaining the reason for their late arrival. In this letter, they explain why they were late and ask for the principal’s forgiveness and assure them that this mistake will not be repeated. All the important details of the matter should be added to the letter and edit it thoroughly before sending it.

Spelling and grammatical mistakes should be avoided as they may prove to be counterproductive.

I want to request you to forgive me for being late on (date). I am a student in grade nine and our final exams are fast approaching currently we are having a rigorous revision program. Our mocks just ended. During exams I could hardly sleep as there was a lot of coursework to be covered, I hardly got two to three hours of sleep a day. Due to this reason for such a long time, I could not wake up on time the next day which is why I got up late in the morning and missed the morning assembly.

I am sorry Sir. I know the importance of being punctual and how important it is to you that all your pupils come to school on time. You have always lectured us on the importance of discipline, and I fully realize that without being punctual one cannot succeed in life. However, due to the tough routine and many sleepless nights on exam days, I could not wake up on time.

Please overlook this mistake as all of us students are undergoing a very stressful time. I assure you that this will not happen again, and I will try my best to manage my time in a better way in the future.

I (name) am a student of grade five and on (date) I got late for school and ended up arriving late for the morning assembly. I am extremely sorry for this as I know the importance of punctuality. I always try to sleep on time so that I have no trouble waking up in the morning but on the previous night, we had guests at dinner and since they left late, our bedtime got delayed so I could not wake up on time for school.

I realize that as a Prefect, it is important that I arrive on time as the other students look up to me as a role model. I know that my absence in the assembly must have been inconvenient to the duty teacher as I could not perform my Prefect duties which include proper line formation and ensuring that all my class is present.

I understand that you have trusted me with this position and expect me to live up to my designation. I promise not to let you down again. Please overlook my mistake this time as you can check from the record that I am always punctual. I assure you that I will not be late again.

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