Monthly Archives: June 2022

Hostile Work Environment Complaint Letter to Boss

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Complaint letters are formal letters written to communicate a problem or an issue, the sender is facing someone in authority who has the power to resolve the issue. Complaint letters are a very effective way to resolve a problem you are facing. They are written for a variety of reasons.

They may be written to a company or a service provider by an individual or a company. These letters should have a formal and firm tone. The problem should be stated clearly while avoiding any extra details. All the facts and figures relevant to the issue should be mentioned. Any receipts or any proofs in the sender’s possession should be attached to the letter.

People belonging to different ethnicities, races, genders, and political and religious beliefs come together to work in an organization. To have a good work environment, it is very important that everyone is treated equally and if anyone says or does anything to offend or hurt another employee they are apprehended and reprimanded very strictly. A positive work environment affects the productivity of the employee and their mental peace and physical health.

It is very important to have a fair and positive work environment. If someone feels threatened, ridiculed, or insulted in the workplace, they have a right to write a complaint letter to the authorities and report the incident to the administration who are then supposed to deal with the complaint according to the company policy.

when someone is writing a complaint letter about a hostile work environment they should try to include as much evidence and witnesses of the different incidents as they can to make their case strong.

My name is (name) and I was hired in (department name) department as (designation) on (date). Sir as you know that I am the only female employee in this department, my appointment was met with a lot of opposition but due to my grades in the basic training test and my academic record, I was appointed to this department.

I regret to report that the attitude of my colleagues has been very unwelcoming and hostile ever since the first day I joined this department. They do not let any opportunity go by, of making me uncomfortable.

I have been told repeatedly to request a transfer as according to them, I am not suited for this position and there is no place for a woman in the (name) department. Even though smoking is strictly prohibited on the office premises, my colleagues smoke all day and if I request them not to smoke in my presence, they get offended and get very rude.

They’re constantly talking in double-meaning words and jokes which are very bad in taste. They know very well that this makes me uncomfortable, but they do it intentionally to bully me into asking for a transfer.

I tried reporting the issue to my department head, but I am sorry to say that he was not of a much different opinion and instead offered to place me in any other department of my choice.

I was given this designation due to my competency and I deserve to explore my potential in a field where my aptitude lies. This hostile work environment and constant bullying is making it very difficult for me to focus on my work.

Please investigate this matter as soon as possible, otherwise, I’ll be forced to leave this job because I had joined this department because I was very passionate about (name) and if I cannot practice in my desired field, I would rather not work here. If the people who are the leaders in bullying are apprehended and reprimanded strictly, the rest of the office will follow the cue and start behaving properly. Please address this issue as it is causing me a lot of stress and anxiety.

Looking forward to your cooperation and understanding.

I am writing this letter on behalf of all three (ethnic minority group name) employees working over here. As you know that we are in a minority and the majority of the employees are (name of group). We have been trying to handle the situation on our own for a long time, but the attitude of our colleagues is extremely mean and rude to us. They do not let any opportunity of insulting us go by.

They are always cracking jokes at our expense, and they humiliate and insult us over every small issue. If anything goes wrong, we are blamed for it, even if we had nothing to do with it. We do the majority of the work, but the team leader always puts in recommendations for other workers belonging to his own (ethnic) group. We are passed over for promotions and bonuses. The work environment has lately become so toxic that we felt that we should report the situation as we cannot handle it on our own any longer.

The anxiety and stress we face in the workplace are taking a toll on our mental and physical health as well. We have become patients of hypertension. Some of us are even having anxiety attacks. How do you expect a group to be productive when they are facing such discrimination and when the environment is so hostile towards them? Please look into this matter as soon as possible as it is causing us a lot of tension and worry.

Looking forward to your compassion and understanding.

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Acknowledgment Letter for Lending Money

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An acknowledgment letter is written as a receipt of something you have received. It may be written after you have received your payment or collected the dues someone owed you.

An acknowledgment letter is also written when goods or products are delivered to the buyer. These may be written after you get a loan from someone. It is important to mention that these letters may be produced in Court as legal documents hence they should be written very carefully after being certain about all the facts and figures.

The documentation of financial interactions is very important to ensure transparency and fairness in dealing. When you lend money, you need to acknowledge this through a letter so that if any misunderstanding arises it can be used as a reference or evidence.

Money lending and borrowing is a very common practice in businesses, but it needs to be handled very carefully in such a way that there is no ambiguity and confusion as to the exact terms of lending. It is a formal letter written to recognize that you have borrowed money from a lender.

The amount you have taken, the date by which you have to return the loan, the interest rate everything should be clearly mentioned. These facts and figures should be double-checked for accuracy before sending the letter.

Also, no important detail should be left out. The debtor may also thank the lender for providing them with the funds they required at the time of need. They should also assure the lender that they will pay the loan back timely and the lender will face no issues in this regard.

See the samples below

I am writing this letter to acknowledge the fact that I have received an amount of (amount) on (date) from your Bank. As per the contract, I would return this loan within the next two years i.e., by (year) and an interest rate of (amount) percent would be charged on this amount. The loan would be returned in quarterly payments. In case the payment is not completed in two years, the interest rate would rise to (amount).

I need this loan for buying some machines, I am importing these from (country name) for my cotton factory. These machines are essential for the expansion of our operations. I am extremely grateful to your staff for making the entire process so swift and convenient. Without their efficiency, the entire process would have suffered an unnecessary delay.

I would refer my family and friends to your bank if they ever require a loan. Also, I would like to assure you that all the installations would be paid on time, and you will face no issue in this regard.

 In case of any queries please feel free to get in touch with me. You can call me at my phone number (phone number) or email at (email address).

Another sample…

I’m writing this letter to acknowledge receiving the amount from you on (date). This amount would be returned in monthly installments of (amount) over a period of (number) months at an interest rate of (rate). In case of a missed installment, the amount would be paid with the next month’s payment.

I am grateful to you for lending me the money in this emergency.

My father had a sudden heart attack and when he was rushed to the hospital, the cardiologists insisted that he must undergo open-heart surgery within a month or else there was an imminent danger to his life. I did not have the funds to pay for the surgery and was very worried as to how I would gather the required amount. When I requested funds, you were very kind and generous. I would never forget the way you helped me out in this difficult time.

I am happy to report that my father’s surgery is scheduled for (date) and the doctors are hopeful that he would make a full recovery. This wouldn’t have been possible without your generous help.

I assure you that I would return this loan on time, and you would have no issues in this regard. Forever in your debt.

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Greeting Email (letter) to New Business Partner

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Greeting emails are written to welcome someone or congratulate someone on religious festivals for example Christmas or Eid. When a new employee joins your firm or you have some visitors from another firm, you may write a greeting email to welcome them and give them an overview of the company. You should also give them the contact information of the employee who will be their contact person in the office. These emails help break the ice and help the new person get settled.

Greeting new business partners and welcoming them to the company is important so that they feel comfortable in the new environment. Also in these emails, basic information regarding the company and the program for their first day is shared. As the email is being written to welcome the new partner, the tone would be congratulatory and polite.

The letter must be edited thoroughly, and it should not be very long. Ensure that there is no grammatical or spelling mistake as it would leave a bad impression on the new partner and make the organization look unprofessional and the workers slack. Add contact information for clarity or for making any changes the partner may require.

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I want to welcome you to our company as a business partner on behalf of all the employees and the board of directors. I would start by congratulating you on your selection.

When we had announced that we were going to take on a new partner we had more than fifty applicants who wanted to be a part of our organization. Your selection came after a thorough vetting process. In the subsequent interviews, it was clear that you are the best person to join us as a partner as your vision is in line with our goals for the future.

Also, your magnificent record including the way you pulled (name) company out of losses and made its place in the market despite fierce competition is a corporate legend. Similarly, the (brand) you launched gained record success in a very short time.

We at (organization name) value these experiences and we are sure that they would prove to be an asset to our organization’s growth.

We have planned an orientation session for you. The board of directors would be in attendance, and you would be formally introduced to them. After that, we have planned a welcome lunch which would be followed by a tour of the main office in which you would meet the people who would be working for you, and you would also be shown your office space.

If you want to make any changes to the date or time, please get in touch with me at (phone number) or (email address).

We are excited to have you and look forward to many years of a mutually beneficial working relationship.

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We are glad to announce that our board of directors has approved your proposal and we want to welcome you as our business partner. As you know that our company is one of the oldest and most respected names in the textile industry of our country. We are governed by a board of directors having shares in the industry. All major decisions are taken after consultation with these directors. The day-to-day running is managed by executive directors.

Your experience of working with the latest machinery and new techniques is one of the highlights for us and we really look forward to growing with your expertise and kind guidance when you join us as a partner in the business.

We are planning an orientation session for you on (date) at (time). In this session, you would be given an overview of all our major ongoing projects and the goals we have in mind for the future. We have a very specific project in mind for your special consideration involving the incorporation of the latest printing techniques.

In case of any query or if you want some change in the date or time of the orientation, please feel free to get in touch with me by call (on phone number) or mail me at (email address).

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Letter of Explanation of Relationship for Mortgage

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A mortgage is a legal contract by which a person takes a loan usually to buy or build property on interest from the bank in exchange for the title of the property which is returned after the loan is paid back.

A mortgage is paid back in instalments which are decided in advance. The interest rate determines the amount that is to be paid. When people get married they often want to add their spouses to share the mortgage. Similarly, when people fall ill, they might include a sibling or their offspring in their mortgage.

In such cases, a letter is written to the bank to inform them about sharing the mortgage with another person. The purpose of this letter is to inform the bank that the person being named is trusted by the debtor and they can be trusted with all the mortgage details including information about the instalments paid and the amount pending etc.

Letters written in regards to your mortgage are very sensitive in nature just like all other financial issues and should be written very carefully after double checking all the facts and figures. There should be no grammatical or spelling mistakes.

Also, all the identity numbers, account numbers and other documents of the person being added to share the mortgage should be attached with the letter. The tone of the letter should be formal but polite. It should be kept brief, but no relevant detail should be left out.

Lastly, it should be addressed to the relevant authority to avoid ambiguity.

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I had taken a mortgage from your bank, and I have been paying the instalments for the last two years. My remaining amount is [amount]. My amortization period is [number] years.

I got married in [year name] and I want to share the title of the property and the mortgage with my wife. Her name is [name] and identity number is [number]. She is an account holder in your bank. Her account number is [number].

I authorize you to give her full access to my mortgage account and provide her with any information she may require in this regard. I am attaching her full contact details. Please include her name in my mortgage account.

I want to assure you that there would be no delay in the repayment schedule. On the other hand, we intend to increase the number of our monthly instalments. We would come by the bank to discuss this in detail on [date] with our broker Mr. [name]. I am also attaching her documents which are required for sharing the mortgage.

These include copies of her identity card, her bank statement and proof of income documents along with our marriage certificate. If you have any more queries, please feel free to contact me on [phone number] or [email address].

Looking forward to your prompt response.

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I had taken a mortgage from [ABC] bank on [date] and I want to include my sister in my mortgage. She is going to share the title of the property with me. We are going to share the instalments too. I have taken this decision due to some health issues.

I would be travelling from [month] for getting treatment from abroad. Since I would be out of the country and this may interfere with my payment schedule, having her on board will help me stay on track and ensure that I do not fall behind the schedule. She is a very responsible person and I trust her completely.

I authorize you to deal with her in my place and I am giving her the power of attorney to take any decisions which may be required. I want to assure you that there will be no delay in the repayment schedule and any issues that come up can be discussed with her. My sister’s complete contact details are as under.

[contact details]

I authorize you to share my mortgage details with her and if she requires any information regarding my mortgage arrangements, please facilitate her in this regard. I am also attaching her identity number and her bank account number and other financial details.

If any other documents are required or there are any further queries, feel free to contact me at [phone number] or [email address].

Looking forward to your cooperation and consideration.

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Letter to Support Employee Immigration Application

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When companies hire employees from other countries, they have to help them through the immigration process. This is a long and tedious process and writing a letter supporting the employee is just the first step of this process and it is not possible without the company taking a personal interest.

The employer must prove that it is a job that requires special skills and cannot be performed without the employee they are requesting to immigrate. They also must prove that the person they have hired has a good character and that letting them enter the country is not a security risk.

A letter written to support the immigration procedure of an employee should include the complete details of the employee Including their date of birth, place of birth, and educational qualification. The date on which they took the job test, their position on the merit list, and the date of their interview when they were finally selected.

Adding all these details would help the immigration officers in reaching a positive conclusion that the person being nominated should be granted immigration.

These are formal letters so the tone should be formal but polite. Edit the letter thoroughly before sending it and ensure that all the facts and figures mentioned are accurate and current.

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I am writing to extend my support for Mr. (name) who has applied for immigration. Mr. (name) is a valued employee in our (country name) office and he has been working for us for the last (number) years. He was hired on (date) as (designation).

In (year) he was promoted to the (designation). He has headed many landmark projects for our organization including (Project name). He has proved his command in cloud programming, repeatedly in different projects and we feel that he would be best suited to head our new project based in (country name) branch. This project will not only help conserve energy but also be the first step in resolving the current energy crisis.

Mr. (name) has been working for us for a long time and we have found him to be an honest, competent and a very hardworking person. He is of good character and an excellent mentor.

His professionalism, attention to detail, thoroughness, and dedication is something we have witnessed over the years. He has proven himself to be a very valuable employee. We trust him completely or else we would not recommend his immigration.

We want to assure you that giving immigration to him and his immediate family, would be a very good step as competent and hardworking people like him help build our nation. His immediate family includes his wife and two children who are under ten years of age.

For any further queries, feel free to contact me at my phone number (phone number) or mail me at my (email address).

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I am writing to you on behalf of (hospital name) in (city). As you must be aware that we have a huge and world-famous oncology department. We have just hired Dr. (name) as a consultant in pediatric cancer. He has a vast experience in this field and has a practice spanning over the last two decades.

It would be an honor to have all that precious experience at our disposal. We are especially excited because he is one of the pioneers in the use of plasma cell therapy. Our patients would greatly benefit from these targeted therapies and even patients from other cities would travel to our hospital to get these treatments as they are not available in our country.

We want to urge you to hasten the process of immigration for Dr. (name) and his wife. Apart from being an excellent doctor, he is also a wonderful human, and his philanthropic contributions are known to all.

His character needs no certificate from us as he is known the world over for his work and personality. In case of any further queries, feel free to get in touch with us on our official hospital number (Number) or email us at (email).

Looking forward to your positive response.

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Thanking Teacher for Writing a Recommendation Letter

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Showing gratitude is always a good idea. It has multiple benefits both for the person being praised and the person receiving the praise. Being praised always encourages people to do better. They feel that their work is seen, and their efforts are valued. Similarly, when someone helps you out in any way, it is a good idea to thank them.

Today, it is not easy for anyone to take out time and put in the effort to help someone else, if anyone does that they should be appreciated, and you should convey your gratitude in the form of a letter.

A thank you letter should not be delayed unnecessarily but sent on time and it should be kept short and precise. You should give the reason for writing the thank you letter. Be genuine in your praise and let the other person know what their gesture means to you.

A recommendation letter is often a requirement for inclusion in a scholarship program while applying for a job or joining a research program. These are written by someone who is well respected in their field and who is an authority in the matter. A recommendation letter by a teacher is required when you are applying for a scholarship program or joining an institution for further studies.

The recommendation of the teachers or mentors who have guided and taught you has a lot of weightage and it is bound to get you an advantage over other applicants. So, when a teacher writes a positive recommendation letter for you, you should thank them by writing a thank you letter.

In this letter, you clearly tell them what you’re thanking them for and what their recommendation letter meant to you. Be genuine in your praise and generous in acknowledging their role.

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As you know that I had applied for a scholarship program for MS in (university) in (country name) and besides other documents, the selection procedure required a recommendation letter from a teacher or a mentor.

As you have taught me electronics for four years in my BE program and know how passionate I am regarding further studies in this field, I felt that you are the most appropriate person to request a recommendation letter from.

As you are a well-respected name in this field and your research papers are read and admired by many across the world, having a recommendation letter by you really meant a lot as it was bound to make a huge difference.

Sir, I am glad to report that I secured the scholarship, and I would be leaving for (country name) on (date). I want to thank you with all my heart for the glowing recommendation letter, you wrote me. I fully realize that without this recommendation letter my chances would have been slim as the best talent from the world in this field was applying for the scholarship program.

Having a mentor like you, who is considered an expert in this field, write such glowing remarks about me has given me a lot of confidence and I will try my best to live up to your expectations.

Hoping to make you proud and looking forward to your blessings in the future too.

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I have been your student for the last four years. You know my passion for IC design and development which is why I requested you to write me a recommendation letter when an opening in the college R&D was announced. I want to join the nanoTech IC Design program.

I am extremely thankful to you for writing me the glowing recommendation letter. It made it possible for me to secure the place.

I promise to work very hard and put in my best. I aim to make you proud and thank you for all the trust you have put in me. Your kind words and trust in my ability have motivated me immensely.

If I have your continued guidance and mentorship, I am sure our team can make a breakthrough in this area of research which will bring accolades to not just our team but our university and our country too. There is great scope of work here and I am excited to start this new assignment.

I would like to express my gratitude one more time and assure you that I will not let you down.

Looking forward to your continued advice and counsel.

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Workplace Harassment Policy Letter Samples

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One of the most difficult aspects of office administration is how to keep discriminatory attitudes in check and keep the work environment positive. when people from different religious, cultural, and social backgrounds come together to work in a company or organization, they bring their own biases and mindsets to the job.

It is important to have an environment of mutual respect and understanding where everyone is given space so that they feel comfortable and can perform their best.

As an employee’s job satisfaction is deeply related to their productivity and hence the organization’s success, hence it is important to keep them satisfied and to investigate a harassment complaint, very seriously.

Different organizations have devised their anti-harassment policies for this very reason. These policies cater to different aspects of this issue. The organization is bound by law to inform all the employees about its harassment policies so that when they are apprehended, no one can claim that they did not know about the policy.

Harassment can be in different forms and ways. if an employee or a group of employees feels discriminated against, based on their race, colour, ethnicity, gender, or religion; it is the organization’s responsibility to ensure that the guilty party gets punished for their behaviour and that the harassment stops immediately.

A letter announcing the company harassment policy is a formal letter and it needs to be written in a very firm and formal tone. The purpose of this letter is to clearly convey:

  • what would be considered an act of harassment.
  • How would a harassment complaint be processed?
  • What actions would the administration take against the person found guilty of harassing another employee or a group of employees?

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We are writing this letter to clearly convey the company policy regarding harassment in the workplace. We would also like to clarify that if you are on a work trip and face any such incident, it would come under workplace harassment too. Please read the following points very carefully and acknowledge that you have received the letter.

  • Our organization prides itself on its inclusivity and the diversity of our workforce. We aim to provide a safe place for everyone who joins our organization. We understand that when a person is completely at ease they perform their best and only then their full potential can be achieved. We have zero-tolerance for harassment of any kind or form in our office.
  • Anyone found to be disturbing the workplace environment by their words or actions would be dealt with harshly.
  • Any employee who faces discrimination or abuse or any unwanted behaviour from any other employee or group of employees is encouraged to report it to the HR department. This can be done over the phone or through email or by personally visiting the (designation).
  • If such an incident is reported, it would be dealt with by the disciplinary committee comprising of the complainant’s immediate boss (unless they are nominated as guilty), the department head, the HR head, and the Head of the administration.
  • This committee would hear both sides and interview the colleagues of the complainant. It would also go through any relevant evidence the complainant is able to produce.
  •  After a thorough investigation, the committee would decide whether the complainant is correct in his/her claim and if their complaint is found valid, the guilty party would be dealt with very harshly, with penalties ranging from a warning letter to immediate termination depending upon the gravity of the situation.

Remember teamwork makes dreams work. It is very important to show tolerance and compassion in a workplace as it improves the overall work environment of the office and affects the productivity of the team.

Looking forward to your cooperation and understanding.

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Our company has employees belonging to different ethnic groups and religious and political beliefs. It is important for the administration that the workplace environment is such that everybody is respectful and tolerant of others’ beliefs and the employees can perform their duties in a safe and secure environment and there is no unpleasantness of any type. Company policy in this regard is very clear.

We have zero tolerance for discrimination or harassment of any type all the employees are equal in the eyes of the administration and all of them have an equal right to promotion and benefits. If it is reported that any gender, ethnic, religious or minority group is being mistreated or anyone is being targeted due to their gender or religion or due to any other reason, the matter will be dealt with very strictly.

An administrative board has been made for this purpose. The duties of this board are to investigate any complaint regarding harassment or discrimination. This complaint can be of harassment in the form of physical harm or slander, backbiting, taunts or jokes meant to insult or hurt an ethnic or religious group.

The board after performing a fair investigation would suggest a penalty for the guilty. In case of severe transgression, immediate termination is suggested.

Remember that all our employees are important to us and if you feel stressed or pressurized by anything, please feel free to get in touch with the administration. We have an open-door policy, and it is our aim to facilitate our employees in any way we can.

Looking forward to your cooperation and understanding.

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Commendation Letter for a Teacher

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Teachers play a very important role in our society. They do not just teach the curriculum but prepare the students for real life. They teach them manners and life skills like negotiating, understanding other people’s points of view, and how to convey their points respectfully, without argument or conflict. Teachers are the backbone of a healthy society. A society that has good teachers produces good leaders and good citizens. Progress is not possible without the positive role of a teacher.

Appreciating the work that the teachers do is important because it encourages them to do better. Also, it is important because the teacher’s hard work often goes unnoticed and unappreciated.

If the students or the parents appreciate the teachers by writing a thank you note or by verbally praising them, it goes a long way in motivating the teachers. Teaching is a tiring job, and it requires a lot of hard work and long hours. A little appreciation goes a long way in encouraging a teacher. It makes them feel that their efforts are seen, and their work is valued.

Sometimes some students need extra encouragement or help from the teacher to understand a subject or to have a command over some topic with which they are struggling in such cases, the parents should take out the time to thank the teacher personally for all the extra effort they have put in.

A commendation letter is one way to thank the teacher for their efforts with your child. The letter need not be very long.

In fact, it should be precise and to the point, but you should mention exactly why you’re thanking the teacher. For example, ‘for your guidance and help in learning to read’ Or ‘For encouraging my daughter to overcome her fear of public speaking. Be genuine in your praise and do not delay the appreciation letter unnecessarily. The letter should be edited and proofread thoroughly before sending.

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My daughter joined your class in (month name). due to my husband’s transfer from another city, she was behind the class on her coursework. I remember that in our first meeting you had assured me that you would help her overcome the gap and there wouldn’t be an issue. Since the first term exams were just two months away so I was worried about my daughter and how she would cover the missed work.

However, I am glad to say that not only did you help her complete her previous work, but you also helped in clarifying her concepts. My daughter is very happy and well settled in the new class and I feel that I must thank you for that too since she is a very shy child and very slow in making friends and not a very social person.

The way you have helped her in adjusting to the new environment and completing the work that she had missed out on, is admirable. I am grateful to you for making this transition smooth and easy for her.

I am very satisfied that she has such a helpful and nice teacher to guide her. I do not think that she would have been able to settle so smoothly into the new school, its new routine, and covered all the missing work so easily, had it not been for your help and guidance.

In the end, once again, I would like to extend my gratitude for all that you have done for her and if there is anything that you want to discuss with me regarding her progress at school, you are always welcome to contact me by call (phone number) or by email at (email address).

Looking forward to your continued guidance and help.

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As the school year ends, I want to thank you for all the efforts that you have put into, helping my daughter (name) read. (Name) was diagnosed as dyslexic last year. Her previous teachers never tried to explore how to help her read while keeping her special circumstances in mind. Your guidance and help have been invaluable in helping her read.

I attribute her remarkable progress in this school year to the special techniques that you have been using to help her. I do not think that she could have made so much progress without your personal interest and the research that you have done about her condition.

Apart from reading, the confidence that you gave her and the admiration and praise that came from her classmates and other teachers as her grades started improving, is something that has impacted her greatly. I want to thank you for all the effort you have put in and all the time that you have taken out for my child, and I want to wish you all the best in all your future endeavors.

Having you as a teacher really changed my daughter’s life for the better. The child who would not go near books has practically become a bookworm. We are very grateful to you for going above and beyond the call of duty and dealing with her condition in such a loving way.

Looking forward to seeing you in the next school year.

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Home Loan Cancellation Letter

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Often people have to take loans to build a home for themselves due to the unavailability of sufficient funds. In this case, there are many services that offer easy terms to take home loans. These loans are usually given at an interest rate and the lender has to pay the original amount plus the interest in easy installments which are decided at the time of granting the loan.

Home loans are very common these days but if someone comes up with sufficient funds or some other source of income that would enable them to buy the house without drawing a loan, they can cancel the loan they had requested originally. In such situations, they would write a letter to the lender and tell them that they no longer require the home loan, and they should communicate if there are any cancellation charges.

Letters of financial nature are formal letters, and they should be written very carefully. Giving out all the details without any ambiguity because they are very serious documents and in case of an issue, they can be presented in the court as evidence for or against the lender.

So, they should be written after thorough fact-checking. Also, the tone should be formal yet polite. Remember that you may have to draw a loan later in life and if you are impolite or rude now you will have difficulty taking a loan later. You should keep your relations with the bank civil and end the loan arrangement on a good note.

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I’m writing this letter to cancel the home loan application I had given earlier. I had requested you for a home loan on (date) as I required an amount of (amount) to complete my home renovation. This loan had to be paid back by (date)and it was decided that I would return the (amount) back in (number) installations of (amount) each.

But now I have come into possession of some funds, and I feel that I will be able to complete the renovations without drawing a loan, so I would like to cancel my application for the home loan. I am sorry for any inconvenience this might have caused you and I’m willing to pay cancellation fees If there are any.

I would like to thank the bank officials who made this transaction very smooth and made it very convenient for us to draw the loan. If I ever need to take a loan again, I would be approaching your bank due to the convenience and the efficiency with which the entire thing was handled. Also, I have recommended your excellent services to friends and family. Keep up the good work!!

Looking forward to your understanding and consideration.

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I had drawn a loan from your bank on (date) of the amount (number).  It was decided that I would repay this loan within a period of (number) in installations of (amount). My home loan application had gone for final approval. But the circumstances have changed a bit and I have come in possession of some amount. Basically, I have inherited some amount from a relative who passed away recently, and I feel that I would be able to complete my home renovations with this amount.

I want to cancel my loan application. I’m sorry for any inconvenience this might cause on your end. But trust me it was not intentional, and I only came to know of the money a little while back, and as soon as it’s confirmed I’m writing to you.

I am going to return the amount that I have drawn today on (date) and I am willing to pay cancellation charges according to the bank policy. I would also like to take this opportunity to thank you for the quick processing and efficient handling of my loan request.

I was really impressed by the interest taken by your agent and the help that I was extended throughout the process. I would recommend your Bank for drawing loans if anyone in my friends and family needs one. keep up the good work.

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Mortgage Thank you Letter

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A mortgage is a legal agreement in which the debtor keeps the title of the property in their name until the debts are not paid back. The bank employees who help you secure the mortgage put in a lot of effort and once a person gets his mortgage proposal approved, it is common that they write a thank you letter to the person who has facilitated them. It is a long procedure involving a long documentation process including attaching proof of income, pay slips, etc. The broker’s help and guidance make it easier to secure the mortgage.

Appreciating the efforts of an employee always encourages them to perform even better. Appreciation makes them feel recognized and they feel that their efforts are valued which motivates them to do better. Showing your gratitude also warms up the relationship between the client and the service provider and they take a personal interest in your case. Writing a thank you letter is the most common way to show your appreciation for a business or a service provider.

A thank you letter is a formal letter that is addressed to the broker who has facilitated you. It should be kept brief and precise. Avoid unnecessary information. Show your genuine gratitude for the help you were given. Proofread the letter thoroughly before sending it so that there are no errors in it. documents of financial nature need more thorough editing than normal business letters. It is a formal business letter but the tone should be cordial.

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I want to express my gratitude for all the help you extended in securing my mortgage. I realize that my case was not a simple one and it is due to your personal interest that I was able to get this mortgage and for that, I would be forever grateful to you. I had heard of your firm’s reputation for facilitating their customers and making the mortgage process smooth.

Now I have experienced this first hand and I agree with others that you have made a tedious process much simpler and if I had gone anywhere else this process would have taken much longer. Also, the different options available were too confusing for me and I could not decide which was the best-suited plan, it was only through your help that I was able to select a plan that suited me both in terms of interest rate and installment amount.

Your guidance and assistance in this regard have been invaluable. You perfectly understood my situation and found me a lender whose interest rate and other terms suit me well. I am very grateful to you for all your efforts and want to thank you for being so cooperative and on top of everything having such a reasonable commission. I look forward to a mutually beneficial working relationship.

Thanks again for your assistance and guidance.

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I want to thank you for your tireless efforts and dedication which you helped me complete my mortgage application. Without your guidance, it would have been very difficult for me to know which documents to attach and to complete the documentation in time. Without it, it would have been impossible to secure the mortgage.

Your professionalism and dedication are reflected every step of the way. The lender you selected and the interest rate you got me, were not possible without extensive market research. I realize that it is out of respect and a good past experience with you, that the lender has offered such a reasonable interest rate to me. I would like to assure you that I would pay all the installments on time and you would not face any problems in this regard.

Your help in getting this loan approved means a lot to me as we urgently required this amount for getting our house renovated which is currently in very bad shape. I appreciate your efforts and am sure to recommend you to my friends and family if they require any mortgage services.

Looking forward to a good working relationship.

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