An excuse letter is a letter of explanation in which a student or an employee explains the reason for their absence from work to the employer or the teacher. Since it is written to authority the tone is polite and respectful. Explain why you were absent and assure your employer that you will be regular from now onwards.
It is very important for students to be regular because if they come irregularly, they will miss studies and fall behind other students. Irregular students are not considered reliable, and they are not given any appointments like prefect or monitor, etc. In schools, frequent absentees are discouraged, and the students may even be fined for being absent without leave.
If a student misses school, they are usually required to take a leave beforehand. If they do not apply for a leave beforehand, they are required to write an excuse letter explaining their absence. This letter is addressed to the principal and its purpose is to ask forgiveness and assure the school authorities that you understand the importance of being regular and you were not absent unnecessarily.
As in all formal letters, thorough editing is compulsory to ensure that the letters do not have any spelling or grammatical mistakes. Also adding unnecessary information just lengthens the letter and makes it less impactful. At the same time, you should not miss out on any important information.
I (name) am a student in grade nine. I was absent on (date) and missed my Mathematics mid-term exam which was held on that date. I am extremely sorry for this, but I had a genuine reason for this which I want to share with you.
On the previous day at 9 pm, my grandfather had a heart attack and had to be taken to the hospital. Both my parents were in the hospital with him all night. In the morning my aunts and uncles started arriving and soon the entire family was present at our place.
In all this stress, my exam completely slipped my mind, and we were all just worried about my grandpa. After 24 hours, when he was out of danger my mother came home and told me to start preparing for the next day’s exam. Hence, I was able to come and take my paper the next day.
Please forgive me for missing the paper and retaking my exam. As you can see that the reason for my absence is not carelessness or slackness on my part. I have worked hard preparing for my exams and missing out on this paper would lower my percentage significantly. Please look at my case sympathetically and overlook my absence this one time.
I am a student in grade five and I was absent from school on (date). I am sorry for being absent without taking a leave first. The reason for my absence was that my aunt was coming from the UK and my uncle was visiting France.
My maternal uncles and aunts who live in different cities decided to come for a grand reunion as it is very rare that all their siblings are in the same country at the same time. It was a very happy occasion for our family, and they decided to celebrate it by going to a resort together. I could not stay back alone or miss out on all the festivities even if I wanted to.
Please forgive me for being absent. I assure you that I will not miss school again without taking a leave first. My teachers can attest that I have always been a very regular student and I work very hard on my studies.
Please spare me for this one time. I will complete all the work I have missed and submit any pending assignments as soon as possible. Please overlook my absence this time.
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