Thank You Letter to Landlord for Cooperation

Appreciating people not only makes them feel good about themselves but motivates them to give their best. This appreciation can be shown in the form of a thank you letter. Thank-you letters are written to show gratitude either to individuals or an organization.

These may be written to employees to recognize their hard work or to a firm who have provided good services. Interestingly, they may be written to people higher in rank than you or to your employees or subordinates. Since they are written in a variety of situations their contents vary greatly but the general format to be followed is as under.


You begin by greeting the recipient. You can greet them by addressing them by their name or by using titles like ‘Dear Mr.[name]’ or ‘Dear Mrs. [name]’.

Main body:

If you are addressing someone who does not know you personally, for example when writing to a government official who has helped you in some way or a business that has provided you with a good service, give your complete introduction. In more personal settings this may not be required.

After the introduction, clearly mention the thing for which you are thanking the other person. Be specific about the details as it shows that their efforts have not gone unseen and your appreciation is sincere. It is also fine to express your appreciation without any specific incident in mind for the general performance and contribution of the recipient.

Closing statement:

In the closing statement, reiterate your gratitude and end on a positive note.

A thank you letter does not have to be long. Just convey your feelings in a sincere manner and do not go overboard. Another important point is to send the letter timely and not to delay it unnecessarily as it would lessen its impact. If you are writing a thank you letter to multiple people, for example to all your employees for achieving some target, then do not send the same letter to everyone as that would sound insincere, add some personal details to all the letters.

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Dear Mr. [name]

I want to thank you for your cooperation and all the help you gave us at the time of shifting. We had rented your house on [date] and at the time of signing the contract, you had committed to us that you would get all the required repairs done before our shifting.

Due to my mother’s health issues, we had to shift within a month as her treatment was starting in a month’s time in the nearby hospital which was the reason for selecting this neighborhood. We could not wait for two months as the contractor suggested.

We are very grateful to you for your help in this regard, the way you arranged everything to be completed within a month and went through all the hassle of finding a contractor who was willing to work at double the speed and personally supervising everything.

We fully realize that completing everything in such a short time frame must have cost you double the usual amount.

In the end, we want to thank you for all your efforts and we want you to know that we are truly thankful for all that you have done we promise to keep this place in excellent condition and work on its upkeep.

Looking forward to your support in the future too.

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Dear Mr. [name]

I want to thank you from the bottom of my heart for your kindness and your cooperation. I have been living in this house for four years and I have always paid the rent on time but this year due to losing my job, I could not pay the rent for two months.

I would never forget your compassion and the way you understood my problem and gave me an extension on the outstanding rent payment. It really meant a lot to me and my family. Sir, I am glad to report that I have found a job and from the advance I received, I can now pay the rent for the past two months. I am attaching the cheque for the outstanding amount.

In the end, I would like to thank you once again for your benevolence and consideration. It is due to people like you that one’s faith in humanity is restored. May God bless you for your kindness.

Thank You Letter to Landlord for Cooperation

File: Word (.docx)
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