Expressing gratitude is important because it deepens our relationships, both personal and professional. Research has proven that people who show gratitude are more optimistic and happier than others. When we appreciate others, our mental and physical health improves. There are many ways of expressing our gratitude, one of which is writing a thank you letter or email.
Thanking letters/emails are usually written by individuals, to a senior/boss or a mentor/teacher. it can be written to anyone who has done you a favor, helped or guided you in some way, or gifted you something.
Since a thankyou letter is usually written to someone higher in rank than you, the tone should be respectful and formal yet cheerful. Address the person by their name or designation, according to the situation. Explain why you are thanking them and tell them what difference their gift or favor, or help has made in your life.
Tell them how motivated you feel due to this and assure them that you will work harder in the future. End the note by thanking them once again. In the end, write your name and the date on which the letter is being sent. Be sincere in expressing your feelings and avoid flattery.
Avoid making the letter unnecessarily long. Check the letter for grammatical and spelling mistakes before sending it as a letter full of mistakes might have the opposite effect and offend the receiver.
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Dear Mr. Principal,
I [name] from grade [number], am writing to thank you for the laptop I received, yesterday in recognition of winning the Interschool Debating competition. Sir, it was a huge responsibility for me to represent our school in the competition and I worked very hard in writing my debate and then did a lot of practice.
Winning the competition was an honor for me but your appreciation and the love and respect from my teachers and fellow students is what has made this win even more special.
I want to thank everyone both, for their support and prayers before the competition and for the love, they have showered me with, after the win.
I have always wanted a personal laptop and receiving it as a prize feels like a dream come true. This has motivated me to work harder and put in more effort in academic as well as extra-curricular activities. Your encouragement has inspired me to strive for excellence in everything I do because as they say, “Anything which is worth doing, is worth doing well”. I promise you that I will not let you down and strive hard to bring laurels to the school in the future too.
In the end, I would like to thank you once again for your generosity and appreciation and also for providing me and my fellow students with opportunities such as this debating competition. It is due to challenges like these that we explore our talents and try to put in our best.
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Dear Sir,
I [name] from [department name] want to thank you for the laptop the company has given me on passing [name] certification. It was my dream to work in this company with you as my mentor. When I was selected for this certification, I was honored but I was also under immense pressure as I realized that the company was making a huge investment in me, and I had vowed not to let you regret this decision.
It was not an easy path, and it took a lot of effort and hard work to reach this point. It was due to your guidance and help that I have been able to achieve this. I learned a lot during this certification course and hope to apply all that in my future projects.
Your appreciation and recognition of my hard work mean a lot to me and I want to express my gratitude both for my selection and for the prize given upon successful completion. I want to assure you that I will keep on working with the same enthusiasm and always try to be a source of pride for the company.
Thanking you once again for your patronage.
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